Effective Date: 01/10/2024
Last Updated: 06/11/2025

At The Pod Collective, we are committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

The Pod Collective is a podcast production and promotion agency. Our registered business address is [Insert Address].

2. What Data We Collect

We may collect the following types of personal data:

• Contact information (name, email address, phone number)

• Company information

• Communication history

• Website usage data (via cookies and analytics)

3. Why We Collect Your Data

We collect and process personal data to:

• Provide and manage our services

• Respond to your enquiries

• Send marketing communications (with your consent)

• Improve our website and services

4. Legal Basis for Processing

We process your data under the following lawful bases:

• Consent (e.g. newsletter subscriptions)

• Contractual necessity (to deliver our services)

• Legitimate interests (e.g. to market to our existing client base)

5. Data Sharing and Transfers

We do not sell your data. We may share data with trusted third parties who assist us in operating our business (e.g. hosting providers, CRM systems), all under strict confidentiality obligations. If data is transferred outside the UK or EEA, it will be protected under appropriate safeguards.

6. Your Rights

You have the right to:

• Access your personal data

• Rectify inaccuracies

• Request erasure (‘right to be forgotten’)

• Restrict or object to processing

• Withdraw consent at any time

7. Data Retention

We retain data only as long as necessary to fulfil the purposes for which it was collected, or to comply with legal requirements.

8. Security

We use appropriate technical and organisational measures to safeguard your data from unauthorised access, disclosure, or loss.

9. Contact Us

To exercise your rights or for privacy-related queries, please contact: info@thepodcollective.co.uk